The user admin team will normally send you an email advising you that your account is due for closure 2-4 weeks before the scheduled closure date. Student accounts are normally scheduled for closure a few days after the first University Congregation (at which degrees are awarded) after the end of your studies. Staff and visitor accounts are normally scheduled for closure one or two months after you officially leave the department.
If you do not reply to the email we send you your account will be closed as scheduled. If you need to extend your account for any reason you should contact us as soon as possible explaining your situation.
Please note it is not possible to keep old accounts on the system indefinitely. Accounts used from remote sites and unused accounts create a security risk, and the department does not have the resources to provide long-term computing facilities to ex-members of the Department.
When your account is closed, your e-mail facilities will also be removed. Different arrangements are available for different Cambridge e-mail addresses:
- @cam.ac.uk (Hermes) – A redirection service is available
- @cam.ac.uk (ExchangeOnline) – No forwarding exists
- @eng.cam.ac.uk (Hermes) – Mail can be forwarded for up to 3 months after you leave the Department
If you are a graduate or former postdoc of the University of Cambridge you can apply for the cantab.net email service, see http://cantab.net/ for details.
The Computing Service provide information about how to move mail from Hermes to an external account before you leave.
Backup of your account
A copy of your Engineering Department central system account is archived after your account is closed. This will be retained for at least 5 years, but users with significant research data are encouraged to make backups to take with them when they leave the Department. Your divisional IT staff will be able help with this process, alternatively contact firstname.lastname@example.org
Passing files to someone else
If you need to give a colleague/supervisor access to your files before leaving, please copy them to a shared area. You must never give your password to someone else, and you should not leave shared material in your personal filespace, which will be removed after your departure. If you require help with this please contact your divisional IT support team or email@example.com
Access to e-journals
E-journals are licensed to staff and students at the University of Cambridge. Some e-journals are available to graduates and former postdocs of the University of Cambridge via the cantab.net service. See http://cantab.net for details.