OVERLEAF LICENCES – UPDATE FOR 2023-2024

If you previously paid for Overleaf via a licence held jointly by the Engineering Department and the Computer Lab please be aware that there is a significant change for 2023-2024. The current licence has been replaced by a University-wide licence, which is being funded centrally by UIS. Under the new licence, Overleaf will be available free of charge to users across the University. Your current access to Overleaf will continue, but you will no longer be required to pay.

For current licence holders please use the portal page https://www.overleaf.com/edu/cambridge as your starting point to ensure continued access to Overleaf.

In the event of any issues accessing Overleaf please contact the helpdesk helpdesk@eng.cam.ac.uk

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Overleaf is an online LaTeX tool for writing, editing and producing research papers and reports. It combines an easy-to-use, web-based LaTeX editor with real-time collaboration, and the compiled output is produced automatically in the background as you type. The Professional licence includes real-time tracking of changes, unlimited collaborators, and full document history, as well as integration with Dropbox, Git and Github.

How much does it cost?

The licensing arrangement runs from January to December. Licences are available free of charge via the University wide Overleaf Commons licence.

How can I obtain a licence?

For access to Overleaf under this arrangement please log in to the Cambridge University portal via https://www.overleaf.com/edu/cambridge.

For new subscribers please provide your Cambridge email address at the institutional login page here: https://www.overleaf.com/institutional-login.

How do I access Overleaf?

Once you have a licence, you can access Overleaf via the Cambridge University portal at https://www.overleaf.com/edu/cambridge. You will need to log in using your CRSid and your University account/Raven password.

The first time you log in to Overleaf via the University portal, you will need to activate your new licence either by setting up a new account on Overleaf, or by linking your University login to an existing Overleaf account. You will see links and instructions for the two options.

• New account: Follow the onscreen instructions to create a new account. Once you are logged in to your new account, your licence will be automatically applied to your account.
• Existing account: Once you have followed the instructions to link your existing account to your login via the University portal, you will need to log out and then log back in again via the portal in order to see the licence applied to your account.

You can confirm that your licence has been applied by clicking on ‘Account’ in the black menu bar at the top of the page, and choosing ‘Subscription’. You should see a message that “You have a Professional Overleaf account as a confirmed member of University of Cambridge”.

How do I access guidance for using Overleaf?

Whether you are just getting started in Overleaf or need advanced LaTeX guidance the online resource is available to you as a licence holder. There are quick guides, tutorials and webinars plus detailed documentation, which should provide something to suit every learning requirement. Please visit the link to the resource page below:

https://www.overleaf.com/for/community/resources