Where there is Departmental computer equipment that is no longer needed (for instance, because you have been using it and are now leaving), it may be possible to purchase the equipment from the Department for personal use:
- The manager or PI who originally bought the equipment must confirm in writing that it is no longer needed.
- If the proposed purchaser of the equipment is the manger/PI who originally bought it, their own manager will need to confirm in writing that the equipment is no longer needed.
- Most computer equipment will have some modest residual value, and we must therefore go through an auditable process to account for the transfer of ownership.
- The Finance Office email@example.com will calculate the amount to be paid, based on depreciation from the original value of the equipment. They will identify the Department account into which it will be paid and prepare a bill of sale. If appropriate, they will also check for conflicts with the terms of any grant funds used for the original purchase of the equipment.
- The bill of sale will make clear that the Department accepts no responsibility for the working or safety of the equipment after purchase.
- If the equipment contains licensed software or confidential information that would cause infringements if passed on, the software/information will need to be removed before the purchase can be completed.