In light of the potential impact of COVID-19 (Coronavirus) please note the following information with regard how ICS are able to support the “virtualization” of teaching, collaboration and conferences. Please bear in mind though that although we will try to accommodate all requests, we only have limited resources for this additional support and therefore must stress a ‘first come, first served’ approach.
With teaching due to start again on the 23rd April we are making preparations to support remote lecture delivery. We will be looking to make best use of the existing Panopto lecture capture system for this. The system is capable of making lecture recordings both on-site and from your own PC which can then be made available for students via Moodle. We are currently planning this in coordination with the UIS lecture capture team and will make further announcements once a clear plan develops.
If you wish to explore the Panopto desktop client further, please follow the guidance at https://tinyurl.com/rkusnvv
Meetings <10 people
The University has brought forward the release of Microsoft Teams to the 18th March 2020 in order to support remote collaboration. This will be the primary collaboration tool supported by UIS from that date onwards and ICS are currently making preparations to be able to support Engineering users with Teams. In the meantime, there are other video and collaboration systems available through the University for your immediate use below. Other systems such as Skype, GoTo etc. aren’t provided through the University and as such are unsupported by ICS.
Google Meet https://meet.google.com/
You can log into this using your Raven credentials. Great for 1-to-1 meetings but also provides multiway video calls, desktop sharing, live captioning and easy management via Google Calendar. Guidance for use can be found at https://help.eng.cam.ac.uk/audio-visual/.
Audio (telephone) conferencing https://www.phone.cam.ac.uk/services/conference
If video isn’t required, then audio (telephone) conferencing is available. Your administrator may already be able to organize this for you. If not, please contact firstname.lastname@example.org for more information.
Traditional video conferencing
We have a Cisco SX20 SIP/H.323 system installed in the James Dyson Office Floor Meeting Room which is available for use. We are aiming to make this system compatible with Zoom Meetings in order to bridge to software systems but please note that this is NOT capable of connecting with any other web-based systems such as Skype or Google Meet. If in doubt, please contact email@example.com
Seminars/Meetings <100 people
Adobe Connect https://www.adobe.com/products/adobeconnect.html
We will be supporting the use of Adobe Connect for the “virtualizing” of seminars and larger meetings up to 40 attendees. This is a free-to-use “webinar” system provided by the University and offers video, presentations, chat, whiteboards as well as the ability to facilitate “breakout” groups, document sharing etc. We have access to just 2 management accounts and so AV Support will be happy to provision virtual meeting spaces for you on request. If you wish to plan an event using this platform, please get in touch with firstname.lastname@example.org. Guidance for system use can be found at https://help.eng.cam.ac.uk/audio-visual/
We have 2 Zoom Pro accounts and 1 Zoom Webinars account available to set up Zoom Meetings for up to 100 participants per meeting or 1000 people per Zoom Webinar. Zoom Webinars allows similar functionality to Adobe Connect except with a larger audience capacity. Please contact email@example.com to arrange a meeting/webinar.
Conferences >100 people
We have arranged access to the Zoom Webinars platform for up to 1000 virtual attendees. This system allows remote presentations to remote participants within a registration-based environment and includes Q&A platforms, panel discussions etc. Note that we can only run 1 instance of Zoom Webinars at any one time. A member of your conference team will also need to be prepared to act as a host or chairperson on the platform. Please contact firstname.lastname@example.org to arrange.
If you are planning to remotely present into a conference at another institution, then we can provide a loan of good quality webcams and mics to ensure you are presented at your best. Contact email@example.com for more details.
We have a small number of webcams, microphones and headsets available to support these events and are planning to augment some existing lecture room systems with some built-in functionality. Priority for loans will be given to larger and high-profile events and short-term loans for specific use on-site only. Good quality webcams and microphones are not expensive and firstname.lastname@example.org are happy to advise if you wish to purchase your own.